8/25

 8/12/2025

WMLB MEETING AGENDA 

PLEASE ADD TO THIS AGENDA AS NEEDED


Agenda

  • Presidents report

    • Waiting for a confirmation email from the IRS

    • US Bank setup is complete.  I’m just waiting for account information to come in the mail.

    • The website is being worked on. I will attach what I hope to have on the website

    • Square

    • Groupme (I’m open to anything.  This communication app has a lot of pluses)

    • The official goal for fundraising is out!

  • VP’s report

  • Secretary’s report

  • Treasurer’s report

  • Event’s Chair update

    • Tent

    • Back to school meeting 

    • Back to school  family picnic

    • Spiritwear

    • Mom’s shirts

    • Alumni game shirts

  • Fundraising Chair update


President’s report

  • IRS is slow.  I’m continuing to follow up on a confirmation email from them

  • Squarespace

    • Cost 

      • We are going with the “core” level which allows for several people to edit the site

      • $23 monthly

      • 2.9% plus $0.30 for each transaction (this is very typical)

      • Nothing else taken for donations

      • Donations easily taken

      • Computer and phone layouts

      • Easy tracking of donors and donation amounts

      • This is the list of what I am currently planning to put on the website

        • THINGS TO INCLUDE IN WMUBOOSTERS WEB SITE

        • -Purpose of our club

        • -What WU already provides

        • -Different reasons we are trying to raise money

        • -Fill the fridge

        • -Enhance the travel budget

        • -Enhance the coaching staff

        • -Enhance the swag

        • -Social events for the team

        • -AMOUNT WE ARE TRYING TO DONATE FOR THE YEAR

        • -OUR CURRENT PROGRESS

        • -pictures

        • -of the team

        • -social media links

        • -donation links

        • -one time donation

        • -monthly donations with options for amounts

        • Westminster donation links

        • -descriptions of their purposes

        • -scrolling display of donors names

        • -calendar

        • -game calendar

        • -social event calendar

        • -roster

        • -link to WUMLacrosse website

        • -Booster information

        • -by-laws

        • -officers and contact

        • -purpose

        • -meeting minutes

        • -link to spirit wear 

        • -Alumni link

        • -Where are they now

        • -Internship opportunities 

    • Square

      • I don’t think that we will need this for monthly donation collection but I started it just in case

    • Groupme

      • This looks like a good platform for Booster meetings, booster communication, communication with the team, parent communication and alumni communication.

      • I’m open to anything else.  I just want to get this started prior to move in day

    • Brad has given us a goal for fundraising this year!

      • $60-70K is our target

        • That breaks down to about $100 monthly donations per player.

          • Example.

            • 25 from parents

            • 25 from grandparents (times 2 if you're lucky enough to have them all around!)

            • 25-50 from friends, other family, former coaches

            • This doesn’t include Alumni, one time donations or sponsorships to be included in our target

        • Because monthly donations come over time and don’t come right now we need to work on sponsorships and one time donations to help pay for this year’s spring travel.

        • This target includes

          • Raising the number of players the team travels

          • Providing healthy snack in the locker room refrigerator

          • Gear for the players

    • Move in weekend (mason coordinate this with Brad, the boys, and Jen)

      • Tent

      • Who mans move in tent

      • Brad assigns kids

      • T-shirts are handed out